Off-Site Reaffirmation Committee Member Information
Thank you for agreeing to serve as a member of the Off-Site Reaffirmation Committee. This site contains materials to help you prepare for the work ahead and useful resources that will assist you as you begin your reviews. Before reading any further, make this webpage one of your Favorites, so that you can quickly and easily refer back to it when needed, this page is also available from your Cluster Home page.
Key Dates for Committee Members
|By this date||You Should:|
|August 17||Receive an email from Shelia Luke that includes timelines, rosters, reading assignments, links to important documents (handbook, Principles of Accreditation (2018 edition), Resource Manual (2018 edition), and other logistical information.|
|After September 9||Receive Compliance Certifications from the institutions in your respective cluster|
|September 25|| Complete your input of comments into the SharePoint committee report for Institution #1 (if you have a cluster with 3 institutions). |
|September 29||Complete your input of comments into the SharePoint committee report for Institution #1 (if you have a cluster with 2 institutions).|
|October 10||Complete your input of comments into the SharePoint committee report for Institution #2 (if you have a cluster with 3 institutions).|
|October 24||Complete your input of comments into the SharePoint committee report for the last institution in your cluster.|
|October 31 – |
|Attend Off-Site Review Committee Meeting virtually during your specified 2-day session|
* If you do not receive the compliance certification materials from the institution by the indicated date, please notify your chair immediately.
If you have issues accessing the compliance certification materials for institutions in your cluster by the indicated date, please notify the chair of your cluster and email Evaluators@sacscoc.org for assistance.
The sections that follow provide your with pertinent information related to your participation as a member of an Off-Site Reaffirmation CommitteeOffsite Resources
- Meeting Logistics This section includes detailed information about travel plans, hotel logistics, and reimbursable expenses.
- Your Role as a Member of an Off-Site Reaffirmation Committee This section contains information to help you become better acquainted with the tasks associated with your service on the off-site reaffirmation committee.
- Resources for Conducting Your Review, Focus Area Training,and Select Commission Policies and Guidelines These sections contain resources to be used before and during the review of your institutional cases.
- Writing Your Report This section highlights key information that should be used to ensure you have incorporated the necessary elements in your written analysis.
- SharePoint Resource Documents This section contains information on how to use SharePoint to post your comments into the committee reports.
The Off-Site Committee meeting will take place virtually. You will receive detailed information about connecting to the meeting as the date approaches. The meeting is scheduled to begin with a general session at 9:00 a.m. on Day 1, and conclude by 2:00 pm on Day 2. There is no travel associated with attending the meeting. However, you will need to complete and submit an expense voucher to receive the incidental expenses for meeting participation.
- Expense Voucher
- Information for Committee Members – (explains reimbursable expenses)
- Preliminary Schedule
Your Role as a Member of an Off-Site Reaffirmation Committee
- Ethical Obligations of Evaluators
- Handbook for Review Committees (In particular, please read Parts I and Part II (Off-Site Reaffirmation Committee)
Resources for Conducting Your Review
- Accrediting Organizations Recognized by the U.S. Department of Education (reference for the review of Comprehensive Standard 14.4 Representation to other agencies)
- Analyzing a Case for Compliance (to assist with focusing and developing your analysis of the institution’s case for its compliance with each of the standards)
- Characteristics of Student Learning, A pamphlet produced by C-RAC, the Council of Regional Accrediting Commissions
- Faculty Credential Guidelines (guidelines to be used when an institution relies exclusively on credentials to meet faculty teaching qualifications)
- Preparation of a Reviewer’s Analysis of An Institution’s Compliance Certification
- Links to the Principles of Accreditation and the Resource Manual:
- Principles of Accreditation, 2018 edition
- Resource Manual for the Principles of Accreditation, 2018 edition (Use the “Rationale and Notes” section for each standard to obtain a further explanation of what is expected for each of the Principles
Focus Area Training
Web-based Training Modules (Modules in the areas of Finance, Governance, Institutional Effectiveness, and Student Support Services. After viewing modules, your feedback is requested in a short survey)
Select Commission Policies and Guidelines
Related to multiple standards:
- Agreements Involving Joint and Dual Academic Awards
- Distance and Correspondence Education (policy statement and guidelines)
- Integrity and Institutional Obligations to SACSCOC
- Policies, Guidelines, Good Practices, and Position Statements: Definitions for Accreditation Purposes
- Quality and Integrity of Educational Credentials
- Separate Accreditation for Units of a Member Institution
- Unreported Substantive Change – (excerpt from Substantive Change Policy)
Related to a specific standard:
- Core Requirement 3.1.b: Documenting an Alternative Approach
- Core Requirement 5.1:Documenting an Alternative Approach
- Faculty Credential Guidelines (6.2.a) (guidelines to be used when an institution relies exclusively on credentials to meet faculty teaching qualifications)
- Institutional Obligations for Public Disclosure (10.3)
- Advertising and Student Recruitment (10.5)
- Credit Hours (10.7)
- Agreements Involving Joint and Dual Academic Awards (10.9)
- Complaint Procedures Against SACSCOC or Its Accredited Institutions (12.4)
- Accrediting Decisions of Other Agencies (14.4)
- Reaffirmation of Accreditation and Subsequent Reports (14.1, 14.3, 14.5.a, 14.5.b)
Writing Your Report
- Questions for Assessing the Quality of Writing
- Directions for Completion of the Report of the Reaffirmation Committee (guidelines directing committee members to specific sections of the Report of the Reaffirmation Committee to complete—especially important for the Chairs to review)
- Guidelines for Writing Comments for Committee Reports (guidelines on how to write up an evaluator’s analysis of a particular standard as applied)
- Off-Site Review Analysis Worksheet (Use this worksheet to draft your comments for the standards you are assigned to review.)
- Request for Justifying and Documenting Qualifications of Faculty (for use when the qualification of a faculty member has been questioned)