Substantive Changes

Updates and announcements

  • Announcing the next webinar: Substantive Change Policy and Procedures Revision – June 2024 pending SACSCOC Board of Trustees approval. Thursday, June 20 at 11am ET.
  • Substantive Change FAQs:  We’re rebuilding the FAQ webpage with more timely questions and answers. Watch for new content over the coming weeks.  Tip:  A revised substantive change policy is expected in summer 2024; we’ll address related FAQs as they roll in
  • Substantive Change Workshop:  SACSCOC is offering its one-day, in-person, substantive change workshop:
    •  Friday, June 7, 2024, in Harrisonburg, Va.,
    • Monday, September 16, 2024, in Nashville, Tenn., and
    • Friday, November 8, 2024, in Myrtle Beach, S.C.
    • For additional information – — including learning objectives, intended audience, and registration links as they are available — visit the Substantive Change Workshop webpage.
  • New webinar available on Demand:  Prison Education Program (PEP): Follow-up + Update
  • Substantive changes are now submitted through the institutional portal by (1) answering screening questions about your change and then (2) uploading your submission.  For guidance, refer to the users guide accessible in the portal.  Please don’t send submissions (or copies) by mail.
  • Off-campus instructional site (OCIS) name or address changes can now be made directly in the institutional portal; you do not need to prepare and upload a substantive change notification. Go to the OCIS tab, click the pencil icon, and follow the on-screen instructions. Note: All other OCIS notifications and approvals are still submitted as described in substantive change policy.
  • If your institution has an off-campus instructional site (OCIS) serving incarcerated students, you’re asked to add this to OCIS record via the institutional portal.  Click the OCIS’s pencil icon and check the “Site has incarcerated students” option. This data will be useful when planning and staffing OCIS committee visits (at reaffirmation, fifth-year interim reviews, etc.). Note: This designation is separate from the Prison Education Program (PEP) approval process and PEP-approved OCISs; checking “Site has incarcerated students” does not denote the institution’s or the site’s approval, if necessary, under the PEP requirements as defined in policy.
  • The federal Prison Education Program (PEP) creates substantive change obligations for participating SACSCOC institutions.  All current requirements are reflected in the Substantive Change Policy and Procedures as of March 2023.
  • Reminders:
    • Substantive changes cannot be submitted by email to the President or to staff members.

Upcoming dates and deadlines

  • July 1, 2024:  Deadline to submit substantive changes to be implemented January 1, 2025, through June 30, 2025, requiring notification or requiring approval by the Executive Council of the SACSCOC Board of Trustees. Refer to the Substantive Change Policy and Procedures for guidance for a specific substantive change type. 
  • September 1, 2024:  Deadline to submit substantive changes requiring approval by the SACSCOC Board of Trustees in December 2024.  Carefully review the Substantive Change Policy and Procedures to determine if a substantive change type or the institution’s status (viz., sanction) requires Board review at a regularly scheduled biannual meeting or if the change can be reviewed by the Executive Council of the Board:  different deadlines apply.  See also “Board review pathways” and “Off-campus Instructional Site Approval” by extensive review in the substantive change policy

Substantive change policy and related policies

Webinars

Upcoming webinars:

  • Substantive Change Policy and Procedures Revision – June 2024: Thursday, June 20 at 11am-noon ET. This webinar will present — pending SACSCOC Board of Trustees approval on June 13 — the latest additions, deletions, modifications, and clarifications to SACSCOC’s substantive change policy. No cost to register and no limits or restrictions on attendance. Registration is required. Available on-demand immediately after the live event (using the same registration link).

On-demand webinars :

Documents and Templates