Annual Meeting

The 2025 SACSCOC Annual Meeting will be held December 6-9 at the Music City Center in Nashville, TN. The theme for this year’s conference is Finding Harmony: Transforming Challenges into Opportunities. 

Presidents’ Priority Registration Window (reserved for member institution presidents only)
Opens: Thursday, August 28, 2025 – Closes: Wednesday, September 3, 2025, 11:59 pm (eastern)
A special invitation has been sent to all member Presidents/CEOs.

General Registration will open Friday, September 5, 2025

Please scroll down for volunteer opportunities.

Registration Fees

The Early Bird rates for conference registration are noted below:

Registrant	Early Before Oct1	General Oct 1 – Oct 31	Late After October 31
Member Individuals who are employed at a SACSCOC-accredited or candidate institution, or a state higher education system	$650	$750	$850
Nonmember Individuals who are not employed at a SACSCOC-accredited or candidate institution	$950	$1,050	$1,150
Graduate Student Individuals who are pursuing a graduate degree in higher education or a related field at a SACSCOC-accredited institution and are not full-time employees of any higher education institution. Individuals must email proof of enrollment to annmtg@sacscoc.org to obtain a special discount code.	$250	$300	$350
Retiree Individuals who are retired from a SACSCOC-accredited institution and have active:retired status as SACSCOC peer evaluators through March 29, 2026. Individuals must email annmtg@sacscoc.org  to request a special discount code. Evaluator status will be verified in the SACSCOC peer evaluator database.	$250	$300	$350

Hotel Reservations

There are 11 properties that comprise the Annual Meeting block of hotels SACSCOC has contracted with to ensure participants are offered a conference rate.  The rates for the hotel rooms range between $190 – $269 per night (plus tax).  You must register to attend the Annual Meeting in order to book your reservation and obtain the conference rate.  Please note the following:

Connections Housing is the only official housing bureau associated with and authorized to conduct transactions for SACSCOC. While other companies may contact you offering accommodations for your travel, they are not affiliated with SACSCOC. Entering into financial agreements with these companies can have costly consequences. SACSCOC is not connected in any way with other companies claiming to represent or provide hotel services. 

Graduate Student Travel Grant

Are you a graduate student passionate about shaping the future of higher education? SACSCOC invites you to apply for a Graduate Student Travel Grant to attend the 2025 Annual Meeting, themed Finding Harmony: Transforming Challenges into Opportunities.

This grant offers outstanding graduate students the chance to connect with higher education leaders, explore accreditation practices across the Southern states, and gain valuable professional experience. Students pursuing a graduate degree in higher education or a related field at a SACSCOC-accredited institution are eligible to apply.

Applications must be completed in full and received by Tuesday, October 7, 2025. All applicants will receive confirmation within one business day, and decisions will be shared by Monday, October 20, 2025. Typically, one grant will be awarded per institution. Award recipients will be reimbursed for eligible direct expenses following the conference.

Don’t miss this opportunity to turn challenges into opportunities for growth in your academic and professional journey.

Click here to open and complete the 2025 Travel Grant Application.

Please contact a Meeting Planning Office staff member at annmtg@sacscoc.org if you have any questions.

Affiliate Group Meeting Requests

Non-profit organizations and special interest groups interested in hosting an event–business meeting, reception, breakfast, luncheon, etc.–during the SACSCOC Annual Meeting must submit a request using the form found at: https://www.surveymonkey.com/r/2025AffiliateRequestForm. A separate form must be completed for each event.  Completed forms must be submitted no later than October 3, 2025, at 1:00pm Eastern Time.  To preview the questions in the form, download the document,  Sample Affiliate Request Form .

The information provided in the form will be used to identify complimentary meeting space, when possible. Meeting space is limited, and applications will be considered on a first-come, first-served basis.  The information provided in the form will be included on the “Affiliate Meetings” icon of the conference app, once approved.

Affiliate meetings and events are permitted during the following time slots (Eastern Time):

• Saturday, December 6: 4:00 PM-8:30 PM
• Sunday, December 7: 10:30 AM-1:15 PM, 6:30 PM-8:30 PM
• Monday, December 8:  5:30 PM-8:30 PM

Once an Affiliate meeting has been approved, a SACSCOC Meeting Planning staff member will contact you and provide any additional instructions.  Approved events will be assigned meeting rooms near the end of October.  While every attempt will be made to identify complimentary meeting space for the Affiliate, there are situations in which an Affiliate will incur fees for their event.

• Audio-visual equipment added to a meeting room for the sole use of the Affiliate will incur a charge.
• If the Affiliate plans to serve refreshments or meals, the Affiliate organizer will receive a direct contact to the venue’s catering manager to place their order. Any food/beverage orders placed with the venue are the sole responsibility of the Affiliate.

If you have any questions about the Annual Meeting, please contact the SACSCOC Meeting Planning Office at annmtg@sacscoc.org.

Volunteer at the Annual Meeting! 

We are seeking SACSCOC’s most dedicated institutional representatives to serve as Annual Meeting Volunteers on Saturday, December 6, Sunday, December 7, & Monday, December 8 from 7:30 am – 5:30 pm (including lunch and two breaks).  

Stepping up to volunteer at the Annual Meeting is a fun way to network with colleagues from other institutions while having a unique perspective on the participant experience.  It’s also a great step towards learning more about the behind-the-scenes work to successfully host a SACSCOC conference. The required commitment and responsibilities are small, and the rewards are great. 

Annual Meeting Volunteers will be responsible for assisting with tasks like registration assistance, supporting presenters with distributing materials, communicating session/room issues via text message, pointing participants toward key venue locations, and/or providing answers to general questions.  Volunteers should be flexible and willing to serve as greeters, ushers, and other roles as needed.  

We prefer volunteers able to serve a full day on all three days but will gladly accept those available for part-time shifts to serve as back-up and on-call volunteers.  

To volunteer, please complete the Volunteer Interest Survey at https://www.surveymonkey.com/r/AM25_Vol by Monday, September 29, 2025 at 11:59 pm EST.

If you have questions or concerns about volunteering at the 2025 Annual Meeting, please email dwalker@sacscoc.org. 

Exhibitor and Sponsorship Opportunities

Materials from Previous Annual Meetings

Future Annual Meetings