Guidance Regarding Emergency Temporary Relocation of Instruction Due to Hurricane Helene or Milton

If Hurricane Helene or Milton interrupted instruction at your main campus or off-campus instructional site (OCIS) and you are relocating instruction to another physical location or to distance education / online delivery, you may submit an Emergency Temporary Relocation of Instruction request to SACSCOC.

Guidelines

• If instruction is expected to return to its original location in
  
  • two weeks or less, then do not submit a request.
  • more than two weeks, then submit a request.

• This two-week threshold applies only to temporary relocations due to Hurricane Helene or Milton.

• Intra-campus relocations are an institution’s prerogative; nothing is required.  Relocating to a non-campus location requires notification (120 days maximum) or approval (one year maximum): 
  
  
  • A request is not required if relocating from
    • a location on campus to another location on campus,
    • a location on campus to an OCIS,
    • an OCIS to another OCIS.
  • A request is required if relocating to
    • a non-campus location,
    • a non-OCIS location, or
    • distance education.

What to submit

• Refer to the Emergency Temporary Relocation of Instruction (https://sacscoc.org/app/uploads/2019/08/Emergency_Temporary_Relocation_of_Instruction.pdf) policy:  there are six numbered items – address each in a brief narrative.
• Suggestion:  submit an initial request for up to 120 days (requires notification only); if 120 days is not enough, you may submit a follow-up request for up to one year (requires SACSCOC Board of Trustees approval).

How to submit

• Submit your request through the Institutional Portal as a substantive change:

• Under “What category of substantive change…,” select “Special Cases”
• Select “Temporary Emergency Relocation of Instruction.”
• Complete the screening questions and submit.
• Upload your request, including all required information listed in the policy.

If you have questions, let us know.  We send our best wishes as you deal with this disaster.

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SACSCOC

Drafted 09/30/2024

Updated 10/02/2024